Changing the author name in Excel is a straightforward task that can be accomplished in just a few quick steps. By following the steps outlined below, you’ll learn how to update the author information associated with your Excel documents. This can be especially useful for maintaining proper document attribution or correcting any mistakes.
Step-by-Step Tutorial: How to Change Author Name in Excel
In this section, we’ll walk you through the process of changing the author name in Excel. By the end of these steps, you’ll have updated the author information for your workbook.
Step 1: Open Your Excel Document
First, open the Excel document for which you want to change the author name.
When you open your Excel file, make sure it’s the document you need to update to avoid any confusion or mistakes.
Step 2: Click on ‘File’ Tab
Click on the ‘File’ tab located at the top-left corner of the Excel window.
The ‘File’ tab gives you access to the backstage view, where you can manage various aspects of your document, including properties.
Step 3: Select ‘Info’
In the backstage view, select the ‘Info’ option from the list on the left.
The ‘Info’ section displays important details about your document, including the current author name.
Step 4: Click on ‘Properties’
Next, click on ‘Properties,’ which is located on the right side of the screen under the document name.
By clicking ‘Properties,’ you’ll see a dropdown menu where you can choose to edit various document details.
Step 5: Choose ‘Advanced Properties’
From the dropdown menu, select ‘Advanced Properties.’
The ‘Advanced Properties’ window provides more detailed information and options for editing the document properties.
Step 6: Go to ‘Summary’ Tab
In the ‘Advanced Properties’ window, select the ‘Summary’ tab.
The ‘Summary’ tab contains fields for the author name, title, subject, and other metadata related to your document.
Step 7: Change the Author Name
Locate the ‘Author’ field and change the name to your desired new author name.
Simply type in the new author name in the ‘Author’ field and ensure it’s correctly spelled.
Step 8: Click ‘OK’
Finally, click ‘OK’ to save the changes and close the ‘Advanced Properties’ window.
By clicking ‘OK,’ you confirm the new author name and return to your Excel document.
After completing these steps, your Excel document will now reflect the new author name in its properties. This change will be visible when viewing the document’s details, ensuring correct attribution.
Tips for Changing Author Name in Excel
- Always double-check the new author name for accuracy before saving.
- You can change the author name for multiple documents by repeating these steps.
- If you often need to change author names, consider creating a template with the correct author information.
- Use the ‘Title’ and ‘Comments’ fields in the ‘Summary’ tab for additional document details.
- Remember, changing the author name does not alter the file’s content or structure.
Frequently Asked Questions
Why would I need to change the author name in Excel?
Changing the author name ensures correct attribution and can help maintain professional consistency in collaborative environments.
Can I change the author name for multiple files at once?
No, you have to open and update each file individually. Batch editing is not supported in Excel.
Does changing the author name affect the content of the Excel file?
No, it only updates the document properties without altering the file’s content or structure.
Is the author name visible to everyone who opens the document?
Yes, the author name is visible in the document properties and can be viewed by anyone with access to the file.
Can I revert to the previous author name if needed?
Yes, you can follow the same steps to change the author name back to the original or any other name.
Summary
- Open your Excel document.
- Click on ‘File’ tab.
- Select ‘Info.’
- Click on ‘Properties.’
- Choose ‘Advanced Properties.’
- Go to ‘Summary’ tab.
- Change the author name.
- Click ‘OK.’
Conclusion
Changing the author name in Excel is a quick and easy task that ensures your documents have the correct attribution. Whether you’re working in a collaborative environment or simply need to update the author information, following these steps will help you achieve your goal without any hassle. Remember to double-check your entries and make use of the additional document properties fields for a more comprehensive file description. If you found this guide helpful, consider exploring more of our Excel tutorials to enhance your productivity and document management skills. Now that you’ve mastered changing the author name in Excel, you can ensure all your files are properly attributed and professionally presented. Happy Excel-ing!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.