How to Copy Table from PDF to Excel: A Step-by-Step Guide

How to Copy Table from PDF to Excel

Copying tables from a PDF to Excel sounds tricky, but it’s really simple once you know the steps. We’ll walk you through the process, from opening your PDF to having a neat table in Excel. You can follow along and easily move your data in a jiffy!

Step-by-Step Tutorial on How to Copy Table from PDF to Excel

This guide will help you move a table from a PDF into an Excel spreadsheet, making your data easy to manage and analyze.

Step 1: Open Your PDF

First, you need to open the PDF file that contains the table you want to copy.

Using a PDF reader like Adobe Acrobat or any other PDF viewer, find the document with the table. Make sure you can clearly see the table you want to copy.

Step 2: Select the Table

Highlight the table in the PDF by clicking and dragging your mouse over it.

This step ensures you select only the table data you want. Be careful not to miss any rows or columns.

Step 3: Copy the Table

Right-click the selected table and choose "Copy" from the context menu, or press Ctrl + C.

Copying the table places the data onto your clipboard, ready for pasting into Excel.

Step 4: Open Excel

Open Microsoft Excel or any other spreadsheet program where you want to paste the table.

Having Excel ready makes the next step quick and easy. Make sure you have a new or existing worksheet where the data will go.

Step 5: Paste the Table

Go to the Excel worksheet, select the cell where you want to start the table, right-click, and choose "Paste," or press Ctrl + V.

Pasting the table transfers the data from your clipboard to Excel. The table should appear in the same format it was in the PDF.

Step 6: Adjust Formatting

Check the table in Excel and adjust any formatting issues that may have occurred during the transfer.

Sometimes the table might not look perfect right away. You might need to adjust cell sizes, alignments, or text formatting to make it look neat.

After following these steps, your table from the PDF should now be in Excel, ready for any further analysis or manipulation you need to do.

Tips for Copying Table from PDF to Excel

  • If the table doesn’t copy correctly, try using a different PDF reader or converter tool.
  • Use the "Text to Columns" feature in Excel if data gets squished into one column.
  • Consider using software like Adobe Acrobat Pro for more complex PDFs.
  • If you frequently need to convert tables, explore dedicated PDF to Excel converters.
  • Keep your PDF and Excel files open side by side to quickly troubleshoot any issues.

Frequently Asked Questions about Copying Table from PDF to Excel

What if the table doesn’t paste correctly in Excel?

Try using the "Text to Columns" feature in Excel to separate data that ends up in a single column.

Can I use free PDF readers to copy tables?

Yes, free PDF readers can often copy tables. However, some complex PDFs might require premium tools.

Why does the table look different in Excel?

Tables can lose their original formatting when copied. Adjust the cell sizes and text alignment in Excel.

Is there software that can automate this process?

Yes, many tools and software can convert PDFs to Excel automatically, like Adobe Acrobat Pro or online converters.

Can I copy images from a PDF into Excel?

Yes, you can copy images the same way you copy tables. Select, copy, and paste the image into Excel.


  1. Open Your PDF
  2. Select the Table
  3. Copy the Table
  4. Open Excel
  5. Paste the Table
  6. Adjust Formatting


Copying a table from a PDF to Excel can be a straightforward process if you follow the steps outlined above. With a little practice, you’ll be able to move your data efficiently and keep everything organized. Whether you’re a student, a professional, or just someone dealing with data, knowing how to copy tables from PDFs to Excel will save you tons of time and hassle.

Feel free to experiment with different tools and methods to find what works best for you. And remember, once you get the hang of it, this process becomes second nature. So go ahead and give it a try—your data is waiting to be organized!

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