How to Put Watermark in Excel: A Step-by-Step Guide for Beginners

How to Put a Watermark in Excel

Adding a watermark to an Excel spreadsheet can personalize your document or protect it from unauthorized use. To do this, you can insert an image or text in the background of your sheet. Here’s a quick overview: Open Excel, go to the ‘Insert’ tab, choose ‘Header & Footer,’ insert your image or text, and then format it accordingly. Voila! Your watermark is now part of the spreadsheet.

Step-by-Step Tutorial on How to Put a Watermark in Excel

In this step-by-step guide, you’ll learn how to add a watermark to your Excel worksheet. This will help you customize your document and ensure it looks professional.

Step 1: Open Excel

First, launch Microsoft Excel on your computer. If you don’t have it installed, you’ll need to do that first.

Having Excel open is the starting point. Ensure your document is ready for editing because this process involves inserting elements into your worksheet.

Step 2: Go to ‘Insert’ Tab

Next, click on the ‘Insert’ tab located on the Ribbon at the top of your screen.

The ‘Insert’ tab is your gateway to various elements you can add to your spreadsheet, including images and text boxes.

Step 3: Select ‘Header & Footer’

Click on ‘Header & Footer’ from the ‘Text’ group on the Ribbon.

Selecting ‘Header & Footer’ changes the view to allow you to add headers and footers, where you’ll be placing your watermark.

Step 4: Insert Your Image or Text

Now, click on ‘Picture’ or ‘Text Box’ to insert your desired watermark.

If you choose ‘Picture,’ navigate to where your image is stored on your computer. For ‘Text Box,’ type in your watermark text directly.

Step 5: Format the Watermark

Finally, adjust the size, position, and transparency of the image or text box to ensure it fits well within your document.

Formatting is essential. You want your watermark to be visible but not overpowering, so play around with the settings until it looks right.

After completing these steps, your watermark will be visible in the background of your Excel worksheet. When you print or share your document, the watermark will be there, adding an extra layer of protection or branding.

Tips for How to Put a Watermark in Excel

  • Use a semi-transparent image for the watermark so it doesn’t overshadow the data.
  • Ensure your watermark does not obscure important text or numbers in your spreadsheet.
  • Consistently place watermarks in the same position if you’re applying them to multiple sheets.
  • Save a copy of the original document before adding a watermark, just in case you need to make changes later.
  • Test print a page to see how the watermark looks on paper.

Frequently Asked Questions about How to Put a Watermark in Excel

How do I remove a watermark from Excel?

To remove a watermark, go to ‘Header & Footer’ view and simply delete the image or text you added.

Can I use custom text as a watermark?

Yes, you can use a text box to insert custom text as a watermark.

Will the watermark show up when I print the spreadsheet?

Yes, watermarks generally show up when printing if formatted appropriately.

Can I change the position of the watermark?

Absolutely! You can reposition the image or text box by dragging it to your desired location.

Is it possible to use multiple watermarks in one worksheet?

Technically, yes, but it can make your document look cluttered, so it’s generally not recommended.


  1. Open Excel.
  2. Go to ‘Insert’ Tab.
  3. Select ‘Header & Footer.’
  4. Insert Your Image or Text.
  5. Format the Watermark.


So, there you have it—an easy guide on how to put a watermark in Excel. This handy feature is great for adding a professional touch or safeguarding your work. Don’t forget to follow the tips we’ve shared for the best results. If you found this guide helpful, why not try experimenting with different types of watermarks? Whether you’re preparing a business report or a personal project, watermarks can add that extra bit of flair and security.

For further reading, you might want to explore advanced Excel features like conditional formatting or pivot tables. These features, combined with watermarks, can make your spreadsheets more dynamic and effective. Happy Excel-ing!

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