How to Add Watermark to Word: A Step-by-Step Guide

Adding a watermark to a Word document can seem like a daunting task, but it’s actually quite simple. Essentially, a watermark is a faded background image or text that appears behind the main text of your document. It can be used for branding purposes, to indicate a document’s status (such as "Draft" or "Confidential"), or simply to make a document more visually appealing. In just a few steps, you can add a custom or pre-designed watermark to your Word document.

Step by Step Tutorial: Adding a Watermark to Word

Before we dive into the steps, let’s understand what we’re aiming to achieve. By following the steps below, you’ll learn how to insert a watermark into your Word document. This watermark can be a text or an image, and you can customize its transparency, size, and position.

Step 1: Open the Watermark Menu

First things first, you need to access the Watermark menu in Word.

After opening your document in Word, go to the "Design" tab on the ribbon. You’ll find the "Watermark" option on the right side of the menu. Clicking on it will open a dropdown menu with several pre-designed watermarks and the option to create a custom one.

Step 2: Choose a Pre-designed Watermark or Create a Custom One

Next, you’ll decide whether to use an existing watermark or make one from scratch.

If you’re short on time or happy with the pre-designed options, simply click on one, and it will automatically apply to your document. To create a custom watermark, select "Custom Watermark" from the bottom of the dropdown menu.

Step 3: Customize Your Watermark

If you’ve chosen to create a custom watermark, now’s the time to get creative.

In the "Printed Watermark" dialog box, you can choose a picture or text watermark. For a text watermark, type your desired text, choose a font, size, color, and layout. For a picture watermark, upload your image and adjust the scaling and transparency as needed. Click "OK" once you’re satisfied with your watermark.

Step 4: Apply the Watermark to Your Document

The final step is to apply your watermark to the document.

After customizing your watermark, it’s automatically applied to every page of your document. If you need to make any adjustments, you can always return to the "Watermark" menu and edit or remove the watermark.

Once you complete these steps, your document will have a professional-looking watermark that enhances its appearance and helps communicate important information.

Tips for Adding a Watermark to Word

Adding watermarks to your Word documents can be a breeze with these handy tips:

  • Use high-resolution images for picture watermarks to prevent pixelation.
  • Consider the color contrast between the watermark and the main text for readability.
  • To apply a watermark only to certain sections, split your document into sections and apply the watermark to each section individually.
  • If you’re adding a text watermark, use a font that aligns with your brand or the document’s purpose.
  • Remember that watermarks are meant to be subtle; avoid making them too distracting from the main content.

Frequently Asked Questions

Can I add a watermark to just one page?

Yes, you can add a watermark to a single page by creating section breaks and applying the watermark to the desired section only.

Will the watermark appear when printing the document?

Yes, watermarks will appear on printed documents, but ensure that your printer settings are configured to include background images and colors.

Can I use a logo as a watermark?

Absolutely! You can insert your logo as an image watermark, just make sure it’s a transparent PNG for the best results.

How do I remove a watermark from a Word document?

To remove a watermark, go to the "Watermark" menu under the "Design" tab and select "Remove Watermark".

Can I make my watermark less transparent?

Yes, when creating a custom watermark, adjust the transparency to your liking using the slider in the "Printed Watermark" dialog box.


  1. Open the "Watermark" menu in Word under the "Design" tab.
  2. Choose a pre-designed watermark or select "Custom Watermark".
  3. Customize your watermark with text or an image.
  4. Apply the watermark, which will show on every page of your document.


Adding a watermark to your Word document is an effective way to brand your content or mark it as confidential. With the easy-to-follow steps outlined above, you can add a professional touch to your documents in no time. Whether you’re working on a business report, a personal project, or any other type of document, a watermark can serve as both a visual enhancement and a subtle communicator of information.

Remember, the key to a good watermark is that it should be visible without overpowering the main content. Using the tips provided, you’ll be able to strike the perfect balance and create watermarks that are both functional and aesthetically pleasing. So go ahead, give it a try, and see how a simple watermark can elevate the look of your Word documents.

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