How to Insert a Watermark in Word 2019: A Step-by-Step Guide

Inserting a watermark in Word 2019 is a breeze if you follow the right steps. Whether you want to add a logo, text, or any other type of watermark, it’s just a few clicks away. Let’s dive into how you can give your document that professional touch with a custom watermark.

Step by Step Tutorial: How to Insert a Watermark in Word 2019

Before we get into the nitty-gritty, let’s make sure we know what we’re aiming for. Adding a watermark to your Word document can add a layer of professionalism or simply indicate the status of the document, like ‘Draft’ or ‘Confidential’.

Step 1: Open the ‘Design’ Tab

Navigate to the ‘Design’ tab in the Word ribbon at the top of your page.

The ‘Design’ tab is where all the magic happens for adding watermarks. You’ll find it between the ‘Layout’ and ‘References’ tabs.

Step 2: Click on ‘Watermark’

In the ‘Page Background’ group, click on the ‘Watermark’ option.

This will open a dropdown menu with a range of default watermarks that you can choose from, or you can opt to create your own custom watermark.

Step 3: Choose or Customize Your Watermark

Select a default watermark or click on ‘Custom Watermark’ to create your own.

If you click on ‘Custom Watermark’, you’ll be able to choose whether to insert a text watermark or a picture watermark. You’ll also have the option to set the orientation, size, and transparency.

Step 4: Apply Your Watermark

After making your selection or customizations, click ‘OK’ to apply the watermark to your document.

Your watermark will now appear faintly behind the text on every page of your document. If at any point you want to remove or change it, simply go back to the ‘Watermark’ option in the ‘Design’ tab.

After you’ve completed these steps, your document will have a watermark on each page. It’s a great way to brand your work or to make sure that everyone knows the status or sensitivity of the document they’re reading.

Tips for Inserting a Watermark in Word 2019

  • Tip: Use a light-colored or transparent watermark to ensure that it doesn’t distract from the main text of your document.
  • Tip: If you’re using a logo, make sure it’s a high-resolution image so it doesn’t appear pixelated as a watermark.
  • Tip: Remember that a watermark will appear on every page of your document, so consider how it will interact with all elements of your layout.
  • Tip: Always preview your document with the watermark before printing or sending it to make sure it looks exactly how you want it.
  • Tip: If you’re working with a sensitive document, use a watermark to indicate its status, such as ‘Confidential’, ‘Draft’, or ‘For Review’.

Frequently Asked Questions

Can I put a watermark on just one page?

Yes, but it’s a bit trickier. You’d have to separate the page as a section and apply the watermark only to that section.

Can I use a custom font for my text watermark?

Absolutely! When you create a custom text watermark, you can choose any font installed on your computer.

How do I remove a watermark?

Go back to the ‘Design’ tab, click on ‘Watermark’, and at the bottom of the dropdown menu, you’ll see ‘Remove Watermark’.

Can I make my watermark appear only on certain pages?

Yes, by using section breaks and applying the watermark to specific sections only.

Will my watermark appear when I print my document?

It sure will, as long as it’s visible in the document when you go to print it.


  1. Open the ‘Design’ tab
  2. Click on ‘Watermark’
  3. Choose or customize your watermark
  4. Apply your watermark


And there you have it! Adding a watermark in Word 2019 is a simple process that can add a layer of sophistication or security to your documents. Whether you’re working on a personal project or preparing a professional report, a watermark can serve as your silent signature or a subtle reminder of the document’s status. Remember to use these tips to ensure your watermark adds to your document rather than distracts from it. Always preview your watermark before finalizing your document to make sure it’s just right.

If you’re looking to take your Word skills even further, there are plenty of resources and tutorials available online. Dive in, get creative, and give your documents a personal touch that can’t be duplicated. With these steps in mind, go forth and watermark with confidence!

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy