How to Add Page Numbers in Powerpoint 2010: A Step-by-Step Guide

Adding page numbers to your PowerPoint 2010 presentation ensures that your audience can follow along and reference specific slides easily. Here’s a swift guide: Go to the ‘Insert’ tab, click on ‘Slide Number’, check the ‘Slide Number’ box in the ‘Header and Footer’ dialog box, and click ‘Apply to All’. Voila! Your slides now have page numbers.

After completing this action, page numbers will appear on each slide in the location you have chosen, usually at the bottom corner. This makes it easy for viewers to keep track of where they are in the presentation and refer back to previous content if needed.


When it comes to delivering a knockout presentation, the devil is in the details. One such detail that can make a world of difference is the addition of page numbers. Why, you ask? Well, they are a simple yet powerful tool that aids in navigation, organization, and professionalism. Page numbers help both the presenter and the audience keep track of the presentation’s flow and easily reference specific slides.

This feature is particularly crucial for business professionals, educators, and students who often work with lengthy presentations. It’s also a lifesaver during Q&A sessions when you need to go back to a particular slide quickly. Plus, if your presentation is to be distributed or viewed later, page numbers will help maintain the order and integrity of your content. And let’s be honest, it’s a great way to show that you’ve got your act together. So, whether you’re a Powerpoint newbie or a seasoned pro, knowing how to add page numbers is a trick you’ll want up your sleeve.

Step by Step Tutorial on Adding Page Numbers in Powerpoint 2010

Before diving into the steps, understand that adding page numbers helps in creating a more organized and professional-looking presentation. It’s a straightforward process that can be done in no time.

Step 1: Open the ‘Insert’ Tab

Click on the ‘Insert’ tab in the PowerPoint ribbon.

This tab is where you’ll find various tools to add items to your slides, such as tables, shapes, and, of course, slide numbers.

Step 2: Click on ‘Slide Number’

In the ‘Text’ group, click on ‘Slide Number’.

This action opens the ‘Header and Footer’ dialog box, which is where you can control what appears in the header and footer sections of your slides.

Step 3: Check the ‘Slide Number’ Box

In the ‘Header and Footer’ dialog box, check the ‘Slide Number’ box.

You’ll notice other options here as well, such as the date and time and the footer text, which you can also add to your slides if needed.

Step 4: Click ‘Apply to All’

After checking the ‘Slide Number’ box, click the ‘Apply to All’ button.

By clicking ‘Apply to All’, page numbers will be added to all the slides in your presentation. If you only want to number specific slides, use the ‘Apply’ button instead.


Enhanced OrganizationAdding page numbers can significantly boost the organization of your presentation. Each slide is clearly marked, making it easier for you and your audience to follow the flow of information.
Professional AppearancePage numbers give your presentation a polished, professional look. It shows attention to detail and can make a positive impression on your audience.
Easier NavigationWith page numbers, navigating through your presentation during discussions or Q&A sessions becomes much simpler. You can quickly jump to specific slides without having to scroll through the entire presentation.


Limited CustomizationPowerPoint 2010 offers limited options for customizing the appearance of page numbers. You may not be able to match them perfectly with your presentation’s design.
Potential DistractionIf not placed carefully, page numbers can be a distraction. They could draw attention away from your slide content if they are too prominent or if they clash with your design.
Manual Updates May Be RequiredIf you add, remove, or rearrange slides, you may need to manually update the page numbers to ensure they remain accurate throughout the presentation.

Additional Information

Knowing how to add page numbers in PowerPoint 2010 is a valuable skill, but there’s more to it. For instance, you might want to start numbering from a specific slide. In that case, you would need to divide your presentation into sections and then add numbers only to the desired section. Or maybe you’re dealing with a template that doesn’t have a designated spot for page numbers. You’ll need to get creative and find a spot on your slides where the numbers will be visible yet unobtrusive.

Another tip is to consider the font size and color of your page numbers. You want them to be readable but not so large or brightly colored that they compete with your main content. Remember, the goal is to enhance your presentation, not to create a visual hurdle.

Lastly, remember to check your page numbers in the slideshow mode. Sometimes, what looks good in the normal view doesn’t translate well on the big screen. It’s always better to catch these issues before you’re in front of your audience.


  1. Open the ‘Insert’ tab
  2. Click on ‘Slide Number’
  3. Check the ‘Slide Number’ box
  4. Click ‘Apply to All’

Frequently Asked Questions

Can I add page numbers to selected slides only?

Yes, instead of clicking ‘Apply to All’, click ‘Apply’ after checking the ‘Slide Number’ box. This will add page numbers only to the slides you’ve selected.

What if I want to remove page numbers later?

To remove page numbers, simply go back to the ‘Insert’ tab, open ‘Slide Number’, uncheck the ‘Slide Number’ box, and click ‘Apply to All’.

Can I change the font and color of the page numbers?

Yes, you can format the font and color by selecting the page number text box on your slide and using the formatting options.

How do I start numbering from a specific slide?

Create a new section beginning with the slide you want to start numbering from, then add page numbers only to that section.

Will the page numbers update automatically if I rearrange my slides?

Page numbers will update automatically if you use the ‘Apply to All’ feature, but if you’ve added numbers to specific slides only, you may need to update them manually.


Mastering the art of presentation is all about paying attention to the little things, and knowing how to add page numbers in PowerPoint 2010 is a small but mighty detail. It’s a simple process that can make a significant impact on how your audience interacts with and remembers your presentation.

Remember, presentations are not just about dazzling your audience with spectacular visuals; it’s also about making sure they can follow along and walk away with your key points etched in their minds. So the next time you fire up PowerPoint, take a moment to number those slides. It might just be the finishing touch that takes your presentation from good to great.

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