How to Switch to A4 Paper Size in Word 2016: A Step-by-Step Guide

Switching to A4 paper size in Word 2016 is a simple process that can be done in just a few clicks. Whether you are preparing a document for printing or just want to change the layout, adjusting the paper size is a fundamental task that everyone should know how to do.

Step by Step Tutorial: Switching to A4 Paper Size in Word 2016

Before we dive into the steps, let’s talk about what we’re trying to achieve. A4 is the standard paper size used in most countries, and it’s slightly narrower and longer than the US Letter size. By following these steps, you’ll be able to format your document according to this international standard.

Step 1: Open the Layout Tab

The first thing you need to do is click on the ‘Layout’ tab at the top of the Word window.

This tab contains all the settings you need to adjust the page layout, including margins, orientation, and, of course, size.

Step 2: Click on Size

Once you’ve opened the Layout tab, find the ‘Size’ button and give it a click.

A drop-down menu will appear with a list of different paper sizes to choose from.

Step 3: Select A4

Scroll through the options until you find ‘A4’ and click on it to select this size for your document.

Word will automatically adjust the document to fit the new paper size, and you’ll see the changes reflected on your screen.

After you’ve completed these steps, your document will be set to A4 paper size, which is ideal for printing and sharing with others who use this standard.

Tips for Switching to A4 Paper Size in Word 2016

  • Double-check your document’s content to ensure that it still fits appropriately on the new paper size.
  • Remember that changing the paper size might affect the layout, so you may need to adjust margins or font size.
  • If you’re printing, make sure your printer is set to A4 size as well, to avoid any printing issues.
  • Save your document after switching paper sizes, so you don’t lose any changes.
  • Use the ‘Undo’ button if you accidentally select the wrong paper size and need to go back.

Frequently Asked Questions

What is the difference between A4 and Letter paper size?

A4 is slightly narrower and longer than Letter size, which is the standard in the United States.

Can I switch to A4 size on an existing document?

Yes, you can change the paper size on any document, whether it’s new or already contains content.

Will changing to A4 affect my document’s formatting?

It might, so you should check your document after changing the size to make sure everything still looks right.

How do I know if my printer can print A4 size?

Check your printer’s manual or settings to see if it supports A4 paper size.

Can I change the paper size on the mobile version of Word 2016?

Yes, the process is similar, but the layout of the menus might be slightly different.


  1. Open the Layout Tab
  2. Click on Size
  3. Select A4


Switching to A4 paper size in Word 2016 is a breeze once you know where to look. With the international prevalence of A4 size, it’s a useful skill to have in your arsenal, whether you’re a student, professional, or casual user of Word. Remember that while changing paper sizes is straightforward, the impact on your document’s layout can be significant.

Always double-check your work to ensure that everything is still in its rightful place, and don’t forget to adjust your printer settings accordingly. Happy formatting, and may your documents always be perfectly sized!

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