How to Insert a Text Box in Word: A Step-by-Step 2024 Guide

Inserting a text box in Word is a handy skill that can help you organize your document, add emphasis, or simply make it look more appealing. To insert a text box, you’ll need to access the ‘Insert’ tab, select the ‘Text Box’ option, and then draw or choose a pre-designed box to add to your document. Now, let’s dive into the specifics so you can master this skill in no time.

Step by Step Tutorial: Inserting a Text Box in Word

Before we get into the nitty-gritty, it’s important to understand that adding a text box to your Word document allows you to place text anywhere you want. This can be incredibly useful for creating newsletters, flyers, or just adding a pull quote to an article.

Step 1: Open the ‘Insert’ Tab

First things first, open up your Word document and click on the ‘Insert’ tab located in the ribbon at the top of the window.

Once you click on the ‘Insert’ tab, you will see a variety of options for adding different elements to your document. This is where you’ll find the ‘Text Box’ feature.

Step 2: Click on ‘Text Box’

After accessing the ‘Insert’ tab, look for the ‘Text Box’ button and give it a click.

There are typically two options here: you can either select a pre-designed text box from the built-in gallery or choose to draw your own custom box.

Step 3: Draw or Choose Your Text Box

If you’re feeling creative, select ‘Draw Text Box,’ click and drag your cursor to create a box of any size. Alternatively, pick a style from the gallery to add a professionally designed text box.

If you opt to draw your text box, remember that you can always resize it later by clicking and dragging the corners or edges.

After you complete these steps, a text box will appear in your document, ready for you to start typing in or to format as you please.

Tips for Inserting a Text Box in Word

Here are some quick tips to remember when working with text boxes in Word:

  • You can format a text box just like regular text. Change the font, size, color, and more in the ‘Home’ tab.
  • To move your text box, click on the border until you see a four-sided arrow, then drag it to a new position.
  • If you want your text box to blend in with the rest of your document, consider removing the border or changing the fill color.
  • Use the text box alignment options to ensure your text is positioned exactly how you want it within the box.
  • Don’t forget that you can copy and paste text boxes, which is a real time-saver if you need multiple boxes of the same size and style.

Frequently Asked Questions

How do I delete a text box in Word?

To delete a text box, click on the border of the box to select it, then press the ‘Delete’ key on your keyboard.

Can I link text boxes so text flows from one to the other?

Yes, you can link text boxes. Click on the first text box, find the ‘Create Link’ option in the ‘Text Box Tools’ tab, and then click on the second text box.

Is it possible to rotate a text box?

Absolutely! Select the text box, and then use the rotation handle (the circular arrow above the box) to turn it to your desired angle.

How can I make my text box transparent?

To make your text box transparent, select it, go to the ‘Format’ tab, and adjust the ‘Shape Fill’ and ‘Shape Outline’ to ‘No Fill’ and ‘No Outline,’ respectively.

Can I add pictures inside a text box?

Yes, you can add images inside a text box. Simply click inside the box and use the ‘Insert’ tab to add your desired picture.


  1. Open the ‘Insert’ Tab
  2. Click on ‘Text Box’
  3. Draw or Choose Your Text Box


Inserting a text box in Word is a skill that will elevate your document formatting game. Whether you’re looking to add a splash of design, highlight important information, or just break up the monotony of a text-heavy document, text boxes are the way to go. With the easy-to-follow steps outlined above, you’re now equipped to insert, format, and manipulate text boxes like a pro. Don’t be afraid to experiment with different styles, sizes, and placements to discover what works best for your specific project. Happy formatting, and remember, a well-placed text box can make all the difference in your next Word document!

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