How to Share a Document on Word: A Step-by-Step Guide

Sharing a document on Word is a pretty straightforward process. You’ll need to have the document open and be connected to the internet. Then, you can share the document via email or by sharing a link to the file. The recipient will be able to view and edit the document if you allow them to.

Step by Step Tutorial on How to Share a Document on Word

Before we dive into the steps of sharing a document, let’s understand what we’re trying to achieve. Sharing a document on Word allows others to view or edit your document without the need to send it as an attachment. This can be particularly useful for collaborative projects or when you need to gather feedback from multiple people.

Step 1: Open the document you want to share

Open the Word document that you want to share with others.

Opening the document is your starting point. Make sure you have saved any changes you’ve made before you begin the sharing process.

Step 2: Click on the ‘Share’ button

Look for the ‘Share’ button in the upper right-hand corner of the Word window and click on it.

Upon clicking the ‘Share’ button, a pane will appear on the right side of the window, which will give you different options for sharing the document.

Step 3: Choose how you want to share the document

Decide whether you want to send the document via email or get a shareable link.

If you choose to send it via email, you can enter the email addresses of the recipients directly in the provided field. If you opt for a link, Word will generate a link that you can copy and send to your recipients.

Step 4: Set permissions

Set the permissions to either allow the recipients to view the document or to also make edits.

It’s important to set the correct permissions depending on what you want the recipients to do with the document. If you’re just asking for feedback, you might only want them to view the document. For collaboration, you might want them to edit the document as well.

Step 5: Add a message (optional)

If you’re sharing via email, you can add a message to accompany the document.

This message could include instructions for the recipients, such as what kind of feedback you’re looking for or the deadline for their input.

After completing these steps, the recipients will receive an email with either the document attached or a link to the document, depending on the method you chose. They can then view or edit the document based on the permissions you set.

Tips for Sharing a Document on Word

  • Make sure your document is saved before you begin the sharing process.
  • Double-check the email addresses of your recipients to ensure the document is sent to the correct people.
  • Consider the security of your document. If it’s sensitive, be cautious about who you share it with.
  • Familiarize yourself with the different permission levels so that you can be precise about what others can do with your document.
  • Follow up with your recipients to confirm they’ve received the document and can access it without any issues.

Frequently Asked Questions

Can I share a Word document with someone who doesn’t have Word?

Yes, you can. When you share a document via a link, the recipient can open it in Word Online even if they don’t have Word installed on their computer.

What is the difference between ‘view’ and ‘edit’ permissions?

‘View’ permission allows the recipient to only read the document, while ‘edit’ permission allows them to make changes to the document.

Can I see who has made changes to the shared document?

If you have shared the document with ‘edit’ permissions and are using Word’s Track Changes feature, you can see who made specific changes.

Can I stop sharing a document after I have shared it?

Yes, you can stop sharing a document at any time by changing the permissions or revoking access to the link.

Is it safe to share documents on Word?

As long as you’re cautious about who you share the document with and what permissions you set, it is generally safe to share documents on Word.


  1. Open the document you want to share.
  2. Click on the ‘Share’ button.
  3. Choose how you want to share the document.
  4. Set permissions.
  5. Add a message (optional).


Sharing a document on Word is an incredibly efficient way to collaborate with others. Whether you’re working on a team project, seeking feedback, or simply need to share information, Word’s sharing feature makes it simple and straightforward. Always remember to double-check permissions and security settings before sharing sensitive documents. With these tips and steps in mind, you can easily share your Word documents with confidence and ease. So go ahead, give it a try, and see how seamless collaboration can be when using Word to share your documents.

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