How to Change or Edit an Existing Header in Excel: A Step-by-Step Guide

Changing or editing an existing header in Excel is a simple task that can be accomplished in just a few clicks. Whether you need to update a header to reflect new information or correct a typo, this guide will walk you through the process step by step.

Step by Step Tutorial: Changing or Editing an Existing Header in Excel

Before we dive into the steps, it’s important to note that headers in Excel are part of the “Page Layout” view and are typically used for printing purposes. They appear at the top of each printed page and can include text, page numbers, dates, and more.

Step 1: Open the Excel Workbook

Open the Excel workbook that contains the header you want to edit.

Step 2: Switch to Page Layout View

Go to the “View” tab in the ribbon and click on “Page Layout” view.

In Page Layout view, you will see the header area at the top of the worksheet. It is divided into three sections: left, center, and right. You can click on any of these sections to add or edit content.

Step 3: Edit the Header

Double-click the header section you want to edit.

A header/footer editing box will appear, allowing you to type in new text or make changes to the existing content. You can also use the “Header & Footer Elements” group in the ribbon to add page numbers, dates, and other pre-defined elements.

Step 4: Click Outside the Header Area

Click anywhere outside the header area to exit the editing mode.

Once you click outside the header area, your changes will be saved, and you will return to the normal view of your worksheet.

After completing these steps, your header will be updated with the new content or changes you made. If you print your worksheet, the updated header will appear at the top of each page.

Tips for Changing or Editing an Existing Header in Excel

  • Always double-check your header content for accuracy before printing.
  • Use the “Header & Footer Elements” in the ribbon for quick access to common header items like page numbers and dates.
  • Remember that headers only appear in Page Layout view and when printing; they are not visible in the Normal view.
  • If you have multiple worksheets in your workbook, you’ll need to edit the headers separately for each sheet.
  • Experiment with different header designs and layouts to find the best fit for your document.

Frequently Asked Questions

How do I remove a header from an Excel worksheet?

To remove a header, simply go into the header editing mode and delete all the content from the header sections. Click outside the header area to save changes.

Can I add images or logos to my Excel header?

Yes, you can add images or logos to your header by clicking on the “Picture” option in the “Header & Footer Elements” group while in header editing mode.

Is it possible to have different headers on different pages within the same worksheet?

Excel does not support different headers on individual pages within the same worksheet. However, you can have different headers for different worksheets within the same workbook.

How do I copy a header from one worksheet to another?

To copy a header, you can go into the header editing mode, select and copy the content, then paste it into the header section of another worksheet.

Can I use formulas in my Excel header?

No, Excel does not support the use of formulas in headers or footers. Headers and footers can only contain text, page numbers, dates, and images.


  1. Open the Excel workbook.
  2. Switch to Page Layout view.
  3. Edit the header.
  4. Click outside the header area.


Mastering the art of changing or editing an existing header in Excel can save you time and improve the presentation of your printed documents. It’s a quick and easy task that can make a big difference in the professionalism of your reports, charts, or data summaries. Remember to keep your headers clear, concise, and relevant to the content of your worksheet. And don’t forget to utilize the handy elements provided in Excel’s Header & Footer Tools for added convenience. So go ahead, give your Excel headers a fresh update and watch your printed pages come to life!

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