Combining two graphs in Excel can seem like a daunting task, but it’s actually pretty straightforward. All you need is a little know-how and you’ll be merging graphs in no time. Whether you’re trying to compare two sets of data or just want to make your spreadsheet look more professional, combining graphs is a useful skill to have.
Step by Step Tutorial: How to Combine Two Graphs in Excel
Before we dive into the steps, let’s talk about what we’re trying to achieve. Combining two graphs means we’re placing one graph on top of another within the same chart area. This helps in comparing data sets visually. Let’s get started.
Step 1: Select the First Graph Data
Select the data range for the first graph you want to create. This is usually done by clicking and dragging over the cells that contain the data.
When selecting the data, make sure you include any column or row headers that will help identify the data in your graph. This will make it easier to read and understand once the graphs are combined.
Step 2: Insert the First Graph
Go to the ‘Insert’ tab on the ribbon and choose the type of graph you’d like to create from the charts group.
After you select your graph type and it appears on the spreadsheet, you can customize it using the Chart Tools Design and Format tabs. You can change the graph style, colors, and add chart elements like titles or labels.
Step 3: Select the Second Graph Data
Now, select the data for the second graph. Again, make sure to include headers if necessary.
If your second set of data is related to the first, make sure that the data ranges match in terms of the number of rows and columns selected. This will ensure that the graphs overlay correctly.
Step 4: Copy the Second Graph Data
With the second data range selected, right-click and choose ‘Copy’ or press Ctrl+C on your keyboard to copy the data.
Copying the data saves it to your clipboard, which allows you to paste it into the first graph you created. Make sure not to deselect the data range until after you’ve copied it.
Step 5: Paste the Second Graph Data onto the First Graph
Click on the first graph to select it, then right-click and choose ‘Paste’ or press Ctrl+V on your keyboard to paste the second data set.
When you paste the second graph, Excel will automatically overlay it on top of the first graph. You may need to adjust the graph type or formatting for the second data set to make the combined graph clear and easy to read.
After completing these steps, you will have a combined graph that displays two sets of data. This allows for easier comparison and analysis of the relationship between the two data sets.
Tips for Combining Graphs in Excel
- Make sure both data sets are organized in a similar manner for accurate representation.
- Use contrasting colors or patterns for each dataset to distinguish between them clearly.
- Adjust the scale of your axes if one dataset is significantly larger or smaller than the other.
- Utilize the ‘Select Data’ option in the chart tools to manage the data series efficiently.
- Consider using a secondary axis for one of the graphs if the units or scale are different.
Frequently Asked Questions
What types of graphs can be combined in Excel?
You can combine most types of graphs in Excel, including bar graphs, line graphs, and scatter plots. However, combining certain types like pie charts may not be practical.
Can I combine more than two graphs in Excel?
Yes, you can combine more than two graphs, but keep in mind that the more graphs you combine, the more cluttered and harder to read your chart might become.
How do I undo combining graphs if I make a mistake?
You can undo any action in Excel by pressing Ctrl+Z or by clicking the undo button on the toolbar.
Can I combine graphs with different scales?
Yes, you can use a secondary axis for one of the graphs if the scales are different. This can be done in the ‘Format Data Series’ options.
How can I make sure that my combined graph is easy to read?
Use contrasting colors, patterns, and make sure to include a legend to distinguish between the different data sets. Additionally, keep the graph uncluttered and adjust the scale if necessary.
Summary
- Select the first graph data
- Insert the first graph
- Select the second graph data
- Copy the second graph data
- Paste the second graph data onto the first graph
Conclusion
Combining two graphs in Excel can elevate your data analysis and presentation to the next level. It’s a skill that comes in handy when dealing with comparative data or when you want to provide a comprehensive view of related datasets. Starting with selecting your data correctly, moving on to inserting and customizing your graphs, and then overlaying them with precision, the process is systematic and yields impressive results. Remember, clarity is key, so play around with colors and patterns, and don’t shy away from using secondary axes if needed. As you get more comfortable with how to combine two graphs in Excel, you’ll find that this technique becomes an invaluable part of your Excel toolbox. Keep experimenting, and soon, you’ll be able to combine graphs with ease, making your data tell compelling stories that captivate your audience’s attention.
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.