Getting a word count in PowerPoint is a breeze once you know where to look. Simply access the "File" tab, click on "Info", and find the "Properties" section. There, you’ll see the total number of words in your presentation. Easy, right?
Step by Step Tutorial: How to Get a Word Count in PowerPoint
Before diving into the steps, it’s important to note that getting a word count in PowerPoint can help you ensure your presentation isn’t too wordy. Too much text can overwhelm your audience, so this handy feature helps you keep things concise.
Step 1: Open your PowerPoint Presentation
Begin by opening the PowerPoint presentation you want to check the word count for.
Opening your PowerPoint presentation is the first step because, well, you can’t check the word count of a presentation that isn’t open, can you?
Step 2: Click on the "File" Tab
Once your presentation is open, click on the "File" tab located in the upper-left corner of the screen.
The "File" tab is like the gateway to a bunch of behind-the-scenes stuff in PowerPoint, including the word count.
Step 3: Select "Info" from the Sidebar
In the sidebar that appears after clicking "File," select "Info."
Think of "Info" as the gossip column of PowerPoint. It’s where you’ll find all the juicy details about your presentation.
Step 4: Find the "Properties" Section
On the Info page, look for the "Properties" section, usually found on the right side.
"Properties" might sound boring, but it’s actually super useful. It’s where PowerPoint keeps all the stats about your slideshow.
Step 5: View the Word Count
In the "Properties" section, you’ll find the word count listed alongside other information like the number of slides and notes.
And just like that, you’ve got your word count! Now you can make sure your presentation is just the right length.
After completing these steps, you’ll have a clear idea of how lengthy your presentation is, word-wise. This can be incredibly helpful for timing your speech or ensuring your content is concise and to the point.
Tips for Getting a Word Count in PowerPoint
- Remember that the word count includes all text on the slides and in the notes section.
- Keep in mind that PowerPoint may not count words in images or embedded files.
- Use the word count feature to help stick to time limits during presentations.
- Check your word count regularly as you edit your presentation to monitor changes.
- Use the word count to compare the length of different presentations.
Frequently Asked Questions About Word Count in PowerPoint
How accurate is the word count in PowerPoint?
The word count in PowerPoint is pretty accurate for text that’s typed out in the slides or notes. However, it won’t count words in images or videos, so keep that in mind.
Does the word count feature count repeated words?
Yes, the word count feature counts all words, including any repeats. Every single word gets tallied up.
Can I get a separate word count for slides and notes?
No, PowerPoint gives you a total word count that includes both slides and notes together. If you need them separate, you’ll have to count them manually.
Why can’t I see the word count in PowerPoint?
If you’re not seeing the word count, make sure you’re in the "Info" section under the "File" tab. If it’s still not showing up, you might have an older version of PowerPoint.
Does PowerPoint count symbols and numbers as words?
No, PowerPoint doesn’t count symbols or numbers as words unless they’re part of a text string. So "$100" would count as one word, but "$" alone wouldn’t count at all.
Summary
- Open your PowerPoint presentation.
- Click on the "File" tab.
- Select "Info" from the sidebar.
- Find the "Properties" section.
- View the word count.
Conclusion
Knowing how to get a word count in PowerPoint can be a game-changer, especially if you’re someone who does a lot of presentations. It’s a simple process that takes seconds but can save you minutes or even hours of editing time. By keeping track of your word count, you can ensure your presentation is clear, concise, and impactful. Plus, it’s a great way to practice managing the content you include in your slides.
PowerPoint is a powerful tool with a lot of features that can make your life easier, and the word count is just one of them. Whether you’re a student, a business professional, or just someone who likes to be prepared, knowing this little trick can help you deliver better, more polished presentations.
So, the next time you’re putting together a PowerPoint, remember to check your word count. It might just be the difference between a good presentation and a great one. And who doesn’t want to be great? Keep practicing, keep presenting, and keep counting those words!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.