How to Do Page Numbers in Word: A Step-by-Step Guide

Adding page numbers to a Word document is a simple task that can make your document look professional and organized. All you need to do is open the ‘Insert’ tab, click on ‘Page Number’, and choose where you want the numbers to appear. You can also customize the style and format of the numbers to match your document’s theme.

Step by Step Tutorial: How to Do Page Numbers in Word

Before we dive into the steps, let’s understand what we’re trying to achieve. Adding page numbers to your document helps readers navigate through your work, and it’s a requirement for most formal papers and reports. Let’s get started!

Step 1: Open the Insert Tab

Open the ‘Insert’ tab in the ribbon at the top of your Word document.

The ‘Insert’ tab is where you’ll find a variety of tools to add different elements to your document, including page numbers.

Step 2: Click on Page Number

Click on the ‘Page Number’ option within the ‘Header & Footer’ group.

Once you click on ‘Page Number’, a dropdown menu will appear with different options for where you want your page numbers to be placed.

Step 3: Choose the Placement

Choose where you want the page numbers to appear on your document.

You can choose to have your page numbers at the top of the page (header), at the bottom of the page (footer), or in the margins. You can also choose to have them on the left or right side of the page.

Step 4: Select the Style and Format

Select the style and format of the page numbers.

Word offers a variety of styles and formats for page numbers. You can choose a simple number, Roman numerals, or even add the word ‘Page’ before the number.

Step 5: Customize the Page Numbering

Customize the page numbering, if necessary.

If you want to start the numbering at a specific page, or if you want to use a different numbering system for different sections, you can customize the page numbering by clicking on ‘Format Page Numbers’ in the ‘Page Number’ dropdown menu.

After you complete these steps, your document will have page numbers in the location and style you selected. You can always go back and change the placement or style if needed.

Tips for Page Numbers in Word

  • If you’re working on a longer document with multiple sections, consider using section breaks to manage page numbers for each section.
  • You can add page numbers to an existing header or footer by double-clicking on the header or footer area and then inserting the page number.
  • If you want your page numbers to start on a page other than the first page, you can use the ‘Different First Page’ option in the ‘Header & Footer’ group.
  • To remove page numbers, simply go back to the ‘Page Number’ dropdown menu and select ‘Remove Page Numbers’.
  • If you’re submitting a document for publication or academic purposes, make sure to check the specific guidelines for page numbering.

Frequently Asked Questions

How do I add page numbers to only certain pages in Word?

To add page numbers to only certain pages, you can use section breaks to separate the parts of your document and then add page numbers to each section individually.

Can I start page numbering on a page other than the first page?

Yes, you can start page numbering on any page by using the ‘Start at’ option in the ‘Format Page Numbers’ menu.

How do I remove page numbers from my Word document?

To remove page numbers, go to the ‘Page Number’ dropdown menu and select ‘Remove Page Numbers’.

Can I have different styles of page numbers in the same document?

Yes, you can have different styles of page numbers by using section breaks and customizing the page numbering for each section.

How do I format page numbers as Roman numerals in Word?

To format page numbers as Roman numerals, select ‘Format Page Numbers’ from the ‘Page Number’ dropdown menu and choose ‘Roman’ under the ‘Number format’ option.


  1. Open the ‘Insert’ tab.
  2. Click on ‘Page Number’.
  3. Choose the placement.
  4. Select the style and format.
  5. Customize the page numbering.


Adding page numbers in Word is a breeze once you know where to look and what to do. Whether you’re a student working on a term paper, a professional preparing a report, or just someone trying to organize a long document, mastering the art of page numbering will undoubtedly come in handy. Remember, the key is to familiarize yourself with the ‘Insert’ tab and the ‘Header & Footer’ group, where all the magic happens. From there, it’s just a matter of a few clicks to get those numbers rolling. And don’t forget, if you ever get stuck or want to get a bit fancy with your page numbering, Word offers a plethora of customization options to suit your needs. So go ahead, give it a try and watch your documents transform from plain to professional with the simple addition of page numbers. Happy numbering!

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