How to Number Pages in Word 2019: A Step-by-Step Guide

Numbering pages in Word 2019 is a simple task that can help keep your document organized and professional. With just a few clicks, you can add page numbers to your document that will automatically update as you add or remove pages.

Step by Step Tutorial: How to Number Pages in Word 2019

Before we dive into the nitty-gritty, let me give you a quick overview of what we’re about to do. We’re going to access the header/footer section of the document, choose a page number format, and then position it where we want. Easy peasy, right? Let’s go!

Step 1: Open the Header/Footer Section

Double-click at the top or bottom of your document to open the header/footer section.

When you double-click on the top or bottom of a page in Word 2019, the header/footer section will open. This is where you can add page numbers, as well as other information such as the document title or author name.

Step 2: Choose the ‘Page Number’ Option

In the header/footer section, click on ‘Page Number’ to choose where you want the numbers to appear.

Word offers several options for page number placement. You can choose to have them at the top or bottom of the page, and on the left, right, or center. Think about where the page number will be most visible and least intrusive for your document’s layout.

Step 3: Select a Page Number Format

Click on ‘Format Page Numbers’ to choose the number format and starting number.

In the ‘Format Page Numbers’ dialogue box, you can select the number format you prefer. This includes options for Roman numerals, letters, or traditional Arabic numbers. You can also set a different starting number if you don’t want to begin with the number 1.

Step 4: Position the Page Number

Move the page number to the desired position within the header/footer section.

Once you’ve selected your page number format, you can click and drag the number to place it exactly where you want it on the page. Make sure it’s positioned in a way that doesn’t interfere with any text or images.

Step 5: Close the Header/Footer Section

Click ‘Close Header and Footer’ or double-click outside of the header/footer section to exit.

After positioning your page number, you can exit the header/footer section by clicking ‘Close Header and Footer’ on the ribbon or simply by double-clicking anywhere outside the header/footer area on your document.

After completing these steps, your document will have page numbers that automatically adjust as you add or remove pages. This is helpful for keeping track of the length of your document and for easy reference in printed copies.

Tips for Numbering Pages in Word 2019

  • Start page numbering later in your document: If you have a title page or table of contents that you don’t want to number, you can start the page numbering on a different page.
  • Use different formats for different sections: If your document has multiple parts, you can use different page number formats for each section.
  • Consider using headers and footers for more than just page numbers: You can also include your document title, author name, or chapter title in the header/footer section.
  • Remember to check the alignment: Make sure your page numbers are aligned with your document’s text for a clean look.
  • Update the Table of Contents: If you have a Table of Contents, remember to update it after adding page numbers to ensure the page references are correct.

Frequently Asked Questions

How do I remove page numbers from my Word document?

To remove page numbers, simply go to the header/footer section and delete the page number.

Can I start page numbering on a page other than the first one?

Yes, you can start page numbering on any page by using the ‘Page Number’ options and selecting ‘Format Page Numbers’ to set a different starting number.

How do I number pages differently in different sections of my document?

You can create different sections in your document and then add page numbers to each section with different formats.

Can I add page numbers to a document that already has content?

Absolutely, you can add page numbers at any point in the document creation process.

What if I want to use Roman numerals for my page numbers?

You can select Roman numerals as your number format in the ‘Format Page Numbers’ dialogue box.


  1. Open the header/footer section by double-clicking at the top or bottom of your document.
  2. Click on ‘Page Number’ to choose where you want the numbers to appear.
  3. Select a page number format.
  4. Position the page number where you want it.
  5. Close the header/footer section.


Now that you’ve mastered the art of numbering pages in Word 2019, your documents will surely stand out with their professional and organized appearance. Whether you’re crafting a lengthy report, a compelling proposal, or a simple essay, those neatly numbered pages will guide your readers through your work with ease. Remember that numbering pages is more than just a cosmetic touch; it’s a functional element that enhances the readability and navigability of your documents. So go ahead, give it a try, and watch your Word documents transform with this simple yet powerful feature. And always remember, the key to mastering any software is to explore its features, experiment with different options, and make them work for you. Happy numbering!

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