How to Number Pages in Word: A Step-by-Step Guide

Numbering pages in Word is a task that comes in handy for anyone who is working on a document that spans several pages. Whether it’s an essay, a report, or a book, having numbered pages makes it easier to keep track of where you are and to reference specific sections. In less than 100 words, here’s how to do it: Go to the ‘Insert’ tab, click on ‘Page Number’, choose where you want the numbers to appear, and select the format you prefer. It’s that simple!

Step by Step Tutorial: How to Number Pages in Word

Before we get into the nitty-gritty, let’s talk about why you’d want to number your pages in Word. Not only does it give your document a polished look, but it also helps readers navigate through your work. Plus, if you’re working on a longer document, it’s essential for keeping everything in order. So, let’s learn how to do it!

Step 1: Open the ‘Insert’ tab

Click on the ‘Insert’ tab at the top of your Word document.

The ‘Insert’ tab is where you’ll find all sorts of tools to add things to your document – from pictures and tables to headers and footers. In this case, we’re looking for the ‘Page Number’ option.

Step 2: Click on ‘Page Number’

Find the ‘Page Number’ button in the ‘Header & Footer’ section and click on it.

When you click on ‘Page Number,’ a drop-down menu will appear with various options for where you can place your page numbers – at the top of the page, at the bottom, in the margins, and so on.

Step 3: Choose the position

Select where you want your page numbers to appear on the page.

You can have them at the top of the page (header) or the bottom (footer), and you can decide whether you want them on the left, right, or center. Think about what makes sense for your document and how it will be used.

Step 4: Select the numbering format

Pick the numbering format that you prefer from the list of options.

Word offers several different styles for page numbers, from simple numbers to Roman numerals. You can also decide if you want the numbering to start on the first page or a different page.

Step 5: Finalize the setup

After selecting your preferences, click ‘OK’ to apply the page numbers to your document.

Once you’ve made your choices, Word will automatically insert the page numbers into your document according to your specifications. And voila! You’ve successfully numbered your pages.

After you complete these steps, your document will have page numbers in the format and location you chose. This will make it easier to reference specific parts of your work and to keep track of the document’s length as you continue to write and edit.

Tips for Numbering Pages in Word

  • Double-check the starting page: Make sure page numbers start on the correct page, especially if you have a title page or a table of contents.
  • Consider section breaks: If you have different sections in your document, you may want to restart numbering or use a different style for each section.
  • Keep it consistent: If you’re working on a multi-part document, ensure the numbering style is consistent across all parts.
  • Be mindful of headers and footers: Remember that adding page numbers will affect the header or footer of your document, so adjust the rest of the content accordingly.
  • Preview before printing: Always preview your document before printing to make sure the page numbers appear as expected.

Frequently Asked Questions

How do I start numbering on page 2?

To start numbering on page 2, insert the page numbers as usual, then double-click on the header or footer, select ‘Page Number,’ choose ‘Format Page Numbers,’ and set the ‘Start at’ value to 0.

This is useful if you have a title page that you don’t want to number. Setting the ‘Start at’ value to 0 means that Word will treat the first page as page 0 and start the numbering from the second page.

Can I have different number formats in the same document?

Yes, you can use section breaks to divide your document into sections and apply different number formats to each section.

For example, if you want Roman numerals for the introduction and regular numbers for the rest of the document, insert a section break after the introduction and then change the page numbering format for the subsequent section.

How do I remove page numbers?

To remove page numbers, go to the ‘Insert’ tab, click on ‘Page Number,’ and select ‘Remove Page Numbers.’

If you decide you no longer need page numbers or want to remove them from specific sections, this is how you do it. Remember to remove them from both the header and footer if you’ve added them to both.

Can I customize the font and size of the page numbers?

Yes, you can customize the font and size by double-clicking on the header or footer where the numbers are located and then selecting the numbers to change their formatting.

This allows you to match the page numbers’ style with the rest of your document, ensuring a consistent and professional look.

How do I skip numbering on certain pages?

To skip numbering on certain pages, insert a section break where you want the numbering to stop, then go to the header/footer of the next section and deactivate the ‘Link to Previous’ option.

This technique is handy if you have pages like a title page or a blank page that you don’t want to include in the numbering sequence.


  1. Open the ‘Insert’ tab.
  2. Click on ‘Page Number.’
  3. Choose the position.
  4. Select the numbering format.
  5. Finalize the setup.


Numbering pages in Word is a breeze once you get the hang of it. It’s all about finding that ‘Page Number’ button under the ‘Insert’ tab and then deciding where and how you want your numbers to appear. Remember, the goal is to make your document easy to navigate and professional-looking. So take a moment to think about what works best for your needs. Play around with different formats and positions until you find the perfect match. And don’t forget, if you ever get stuck, there’s a whole community out there ready to help. You’re never alone in the world of Word!

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