How to Print Background Images in Word: A Step-by-Step Guide

Printing background images in Word may seem like a daunting task, but it’s actually quite simple once you know where to look. With just a few clicks, you can have your document looking professional and eye-catching with a beautiful background image that prints right along with your text.

Step by Step Tutorial: How to Print Background Images in Word

Before we dive into the steps, it’s important to understand that by following these instructions, you’ll be able to add and print background images in your Word documents. This can be useful for creating flyers, invitations, or just to add a personal touch to your work.

Step 1: Open the Page Layout Menu

Navigate to the ‘Page Layout’ tab in the ribbon at the top of the Word document.

The ‘Page Layout’ tab is where you can adjust various settings for how your document looks, including adding a background image.

Step 2: Select ‘Watermark’

In the ‘Page Background’ group, click on ‘Watermark’ to open the watermark menu.

Although we’re adding a background image, not a watermark, this is the menu where you can add images behind your text.

Step 3: Choose ‘Custom Watermark’

At the bottom of the watermark menu, select ‘Custom Watermark’ to open the Printed Watermark dialog box.

This dialog box gives you more control over how your background image will look in the document.

Step 4: Select ‘Picture Watermark’

Choose the ‘Picture Watermark’ option and click ‘Select Picture’ to choose the image you want to use as a background.

You can use any image file on your computer as a background, so be sure it’s the image you really want.

Step 5: Adjust Your Image Settings

Once you’ve selected your image, you can adjust the scale and whether it’s washed out (faded) or not. Make sure ‘Washout’ is unchecked if you want the image to print clearly.

If your image is too bold, adjusting the ‘Washout’ setting can make the text more readable without losing the background image.

Step 6: Click ‘OK’ and Print Your Document

After adjusting your settings, click ‘OK’ to apply the background image to your document. Then, go ahead and print it out to see the final result.

Remember to check your printer settings to ensure the best quality print for your document with its new background image.

After completing these steps, the background image you selected will appear behind the text in your Word document. When you print the document, the image will print along with your text, adding a professional or personal touch to your work.

Tips for Printing Background Images in Word

  • Make sure your printer settings are adjusted to print background colors and images.
  • Use high-resolution images for the best print quality.
  • Consider the color contrast between your text and background image for readability.
  • Preview your document before printing to ensure the background image looks as expected.
  • If the background image makes the text hard to read, try changing the text color to something that stands out more.

Frequently Asked Questions

How do I remove a background image from a Word document?

To remove a background image, go to the ‘Page Layout’ tab, select ‘Watermark’, then ‘Remove Watermark’.

Can I use any image as a background in Word?

Yes, you can use any image file on your computer, but higher resolution images will look better when printed.

Will the background image print in color?

Yes, if your printer is capable of color printing and your printer settings are correct, the background image will print in color.

Can I adjust the transparency of the background image?

Yes, by unchecking ‘Washout’ or adjusting the image settings, you can make the background image more transparent or more vivid.

Why isn’t my background image printing?

Ensure that ‘Print background colors and images’ is checked in the Word options under ‘Display’.


  1. Open the ‘Page Layout’ Menu
  2. Select ‘Watermark’
  3. Choose ‘Custom Watermark’
  4. Select ‘Picture Watermark’ and choose your image
  5. Adjust image settings and make sure ‘Washout’ is unchecked for a clear print
  6. Click ‘OK’ and print your document


Printing background images in Word is not just about making your documents look good; it’s also about setting the right tone and communicating your message effectively. Whether you’re creating materials for a business meeting, a school project, or a personal event, a well-chosen background image can make all the difference. Remember, the key is to ensure readability and presentation work hand in hand. With the steps outlined in this article, you’ll be printing beautiful Word documents with background images like a pro in no time. So, go ahead and experiment with different images and settings to find the perfect look for your next project. And if you ever get stuck, just come back to this guide for a quick refresher on how to print background images in Word.

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