How to Put Your Last Name and Page Number on Microsoft Word Pages

Putting your last name and page number on every page in a Microsoft Word document is a common requirement for school papers and professional documents. To achieve this, you’ll need to access the header or footer section of your document and use the ‘Page Number’ feature along with typing your last name. This process will ensure that each page is properly marked with your information.

After completing this action, your last name and the page number will appear on every page of your document. This not only helps keep pages organized and identifiable but also adds a level of professionalism to your work.


When it comes to submitting papers, assignments, reports, or any official documents, having your last name and page number on each page is often a necessity. It’s a rule of thumb in academic writing and a staple in professional documentation. This not only ensures that your work is easily identifiable but also adds to its formal appearance. If you’ve ever lost a page from a report or assignment, you know the stress of trying to figure out where it belongs. Including your last name and page number on every page is like putting a jigsaw puzzle together – it makes it so much easier to keep it all in order.

This task is particularly relevant for students, who frequently need to adhere to specific formatting guidelines for their essays and research papers. However, it’s equally important for professionals who are required to present reports or submit documents as part of their job. Knowing how to insert this information using Microsoft Word is a valuable skill that will serve you well throughout your academic and professional life. So, let’s dive in and make sure you never have to scramble through a pile of unmarked pages again!

Step by Step Tutorial: Adding Last Name and Page Number in Microsoft Word

The following steps will guide you through the process of adding your last name and page number to every page in your Microsoft Word document.

Step 1: Open the Header or Footer

Access the header or footer on your document by double-clicking at the top or bottom of a page.

Once you’ve double-clicked, the header or footer section will open, and you will see a new ‘Header & Footer Tools’ tab appear on your ribbon. You can now begin adding your last name and page number.

Step 2: Insert Page Number

Click on the ‘Page Number’ button within the ‘Header & Footer Tools’ tab and choose your desired location and style.

By selecting this feature, Word will automatically number each page in your document. You can choose various styles and placements, such as ‘Top of Page’ or ‘Bottom of Page,’ depending on your preference or requirements.

Step 3: Type Your Last Name

After inserting the page number, type your last name next to it, ensuring a space separates the two.

Typing your last name next to the page number personalizes the document. Make sure to format it properly, so it looks professional and is in line with any required guidelines you need to follow.


OrganizationHaving your last name and page number on each page keeps your document organized and user-friendly. It’s easier to keep track of multiple pages, especially if they get shuffled around.
ProfessionalismThis formatting adds a level of professionalism to your documents, creating a good impression on the reader, be it a professor or a potential employer.
Easy to ReferenceWhen discussing the document with others, it’s much simpler to refer to specific pages by number, facilitating better communication and understanding.


Time ConsumingFor beginners, the process of adding last names and page numbers can be time-consuming as they get familiar with Microsoft Word’s features.
Formatting IssuesOccasionally, adding these elements can cause formatting issues that need to be manually corrected, which can be frustrating.
DistractionA poorly placed last name or page number can distract from the content, especially if it’s too prominent or disrupts the document’s flow.

Additional Information

While the steps above are straightforward, there are a few additional tips that might come in handy. Firstly, remember that you can format the font and size of your last name and page number to match the rest of your document. Consistency is key for a polished look. Also, consider the placement of this information; traditionally, it’s in the top right corner of the page, but depending on the document, you might want to place it elsewhere.

You can use the ‘Different First Page’ option if you want to format the first page differently from the rest. This is helpful for title pages that might not require a page number. Also, don’t forget to save your document regularly as you make changes, so you don’t lose any progress.

If your document is divided into sections, you can restart page numbering at the beginning of each section or continue from the previous one. This flexibility allows for more control over how you structure your document. Lastly, while we’ve focused on Microsoft Word, similar features are available in other word processors like Google Docs or Pages. The exact steps might differ, but the principles remain the same.


  1. Open the header or footer
  2. Insert page number
  3. Type your last name

Frequently Asked Questions

What if I only want to add a page number and last name starting from a specific page?

If you need to start numbering from a specific page, you can use the ‘Section Break’ feature to create a new section and then follow the steps from there.

Can I use different styles for different sections in my document?

Absolutely! Microsoft Word allows you to customize headers and footers differently across sections. Just make sure each section is separated using ‘Section Breaks.’

How do I remove the last name and page number if I no longer need it?

To remove them, simply go back into the header or footer and delete the text and number.

Can I add my first name instead of my last name?

Yes, you can add any text you want next to the page number, including your first name, initials, or even a title.

What if my page numbers are not showing up correctly?

Double-check your page number settings and format. Make sure you’ve selected the correct option for your needs and that there are no conflicting settings applied.


Mastering the skill of adding your last name and page number to a Microsoft Word document is a small but significant aspect that enhances the readability and professionalism of your work. Remember, the devil is in the details, and seemingly minor elements like these can make a big difference. By following the steps outlined in this article, you should be able to effortlessly include this information in your documents, thus meeting the requirements of many academic and professional settings.

Now that you know how to put your last name and page number on every page in Microsoft Word, it’s time to apply this knowledge to your papers and reports. If you ever feel stuck, refer back to these instructions or explore Word’s Help feature for additional guidance. Remember, practice makes perfect, so the more you work with Word’s features, the more efficient you’ll become. Happy formatting!

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