How to Change Font Color in Excel: A Step-by-Step Guide

Changing the font color in Excel is a quick and easy way to make your spreadsheet more visually appealing. Whether you want to highlight important data or simply add a splash of color to your worksheet, you can do it in just a few clicks. In this article, we will walk you through the steps to change font color in Excel, along with some tips and frequently asked questions.

Step by Step Tutorial on How to Change Font Color in Excel

Before we dive into the steps, let’s understand what we’re aiming to achieve. Changing the font color in Excel can help you categorize data, emphasize specific information, or simply make your spreadsheet look nicer. Here’s how to do it:

Step 1: Select the Cells

Click and drag to select the cells you want to change the font color of.

Selecting the cells is the first step because you need to tell Excel which data you want to modify. You can click on a single cell, hold down the Shift key to select a range of cells, or hold down the Ctrl key to select multiple individual cells.

Step 2: Open the Font Color Menu

On the Home tab, in the Font group, click the arrow next to the font color button (it looks like a letter “A” with a color bar underneath).

When you click this button, a color palette will appear. This is where you can choose the new color for your text. You can pick one of the theme colors, standard colors, or click on “More Colors…” for additional options.

Step 3: Choose Your Color

Click the color you want to apply to the selected text.

After clicking your chosen color, the font color of the selected cells will immediately change. If you don’t like the color you selected, you can always repeat the steps to change it to something different.

After completing these steps, the font color of the selected cells will be changed to your chosen color. This can make your data stand out, and it’s a great way to organize information in a visually appealing way.

Tips on How to Change Font Color in Excel

  • Use contrasting colors to make the text easy to read against the background color of the cell.
  • Consider using color coding to categorize data for quick reference.
  • Remember that too many colors can make a spreadsheet confusing, so use them sparingly.
  • If you’re using color to convey information, make sure to provide a legend or explanation for users who may be colorblind or printing in black and white.
  • Use the “Format Painter” tool to quickly apply the same font color to other cells.

Frequently Asked Questions

How do I change the font color for all the text in the spreadsheet?

You can select all cells by clicking the corner button above row numbers and to the left of column letters, then follow the steps to change the font color.

Can I set a default font color for all new text?

Yes, you can set a default font color by changing the Normal style. Right-click on the Normal style in the Styles group, click Modify, and set the font color.

Is there a way to apply a gradient or pattern fill to font color in Excel?

No, Excel does not support gradient or pattern fills for font colors, only solid colors.

Can I use a custom color that’s not in the Excel palette?

Yes, when you open the color palette, click on “More Colors…” and you can define a custom color using RGB or HSL values.

How do I copy the font color from one cell to another?

Use the “Format Painter” tool located in the Clipboard group on the Home tab. Click the cell with the desired font color, click “Format Painter,” and then click the cell you want to apply the color to.


  1. Select the cells
  2. Open the Font Color Menu
  3. Choose Your Color


So there you have it, a straightforward guide on how to change font color in Excel. Whether you’re a seasoned Excel user or just getting started, these steps should help you customize your spreadsheets to better suit your needs. By using different colors, you can highlight crucial figures, draw attention to specific data points, or simply make your worksheet more aesthetically pleasing.

Remember, while a pop of color can be beneficial, it’s essential to use it wisely to avoid creating a cluttered or confusing worksheet. Stick to a consistent color scheme and use colors that complement each other. And don’t forget, if you’re sharing your spreadsheet, make sure the colors you choose are accessible to everyone, including those with color vision deficiencies.

With these tips in mind, go ahead and experiment with font colors in your next Excel project. And if you ever forget how to do it, just come back to this article for a quick refresher. Happy coloring!

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