How to Print from Microsoft Word: A Step-by-Step Guide

Printing from Microsoft Word can seem daunting at first, but it’s actually a simple process. All it takes is a few clicks and you’re on your way to having a physical copy of your document. Whether it’s a report for school, a resume for a job application, or a letter to a loved one, knowing how to print your Word documents is an essential skill.

Step by Step Tutorial: How to Print from Microsoft Word

Before we dive into the actual steps, let’s talk about what we’re trying to achieve here. Printing a document from Microsoft Word involves sending your document from the software to the printer. It’s a straightforward process that will have you holding a physical copy of your work in no time.

Step 1: Open your document in Microsoft Word

First things first, you need to have your document open in Microsoft Word.

This step may seem obvious, but it’s important to ensure that you have the correct version of your document open before you attempt to print.

Step 2: Click on the ‘File’ tab

Next, you’ll need to navigate to the ‘File’ tab located in the top left corner of your screen.

This will take you to the backstage view where you can manage your document’s settings, including printing options.

Step 3: Select ‘Print’

Once you’re in the ‘File’ menu, look for the ‘Print’ option and click on it.

This will bring up the print settings where you can choose your printer, the number of copies you want, and other print options.

Step 4: Adjust your print settings

Before you hit print, make sure to adjust your settings. Choose the right printer, select the number of copies you need, and adjust any other settings as necessary.

Don’t forget to check your page range if you only want to print specific pages, and make sure to choose the proper orientation (portrait or landscape) for your document.

Step 5: Click ‘Print’

Once you’re happy with your settings, go ahead and click the ‘Print’ button.

And just like that, your document is on its way to being printed!

After you complete the action, your printer will start working on producing a physical copy of your document. Depending on your printer’s speed and the length of your document, this can take anywhere from a few seconds to a few minutes. Once it’s done, you’ll have a hard copy of your work in your hands, ready for whatever comes next.

Tips: Printing from Microsoft Word

  • Make sure your printer is turned on and connected to your computer before you try to print.
  • Preview your document before printing to catch any errors or formatting issues.
  • Use the ‘Print on Both Sides’ option to save paper if your printer supports duplex printing.
  • Consider the print quality setting; higher quality prints look better but use more ink.
  • If you’re printing a large document, you might want to print a test page first to ensure everything looks good.

Frequently Asked Questions

How do I print in color or black and white?

To print in color or black and white, you’ll need to adjust the settings in the ‘Printer Properties’ dialog box. Select your preference before clicking the ‘Print’ button.

Can I print directly from the Word mobile app?

Yes, you can print directly from the Word mobile app. The steps are similar, but you’ll need to make sure your mobile device is connected to the printer.

What if my printer isn’t listed in the ‘Print’ menu?

If your printer isn’t listed, make sure it’s properly connected to your computer and turned on. You may also need to install the printer’s software on your computer.

How can I print several copies of a document?

To print multiple copies, simply adjust the ‘Copies’ setting in the ‘Print’ menu before clicking the ‘Print’ button.

Is it possible to cancel a print job once it has started?

Yes, you can usually cancel a print job by pressing the ‘Cancel’ button on your printer or by stopping the print job from your computer’s print queue.


  1. Open your document in Microsoft Word.
  2. Click on the ‘File’ tab.
  3. Select ‘Print’.
  4. Adjust your print settings.
  5. Click ‘Print’.


Printing from Microsoft Word is a breeze once you get the hang of it. Whether you’re a student, a professional, or someone who just needs to print out a recipe, these steps will ensure that you can easily bring your digital documents into the physical world. Remember to adjust your settings to fit your needs, preview your document to avoid errors, and make sure your printer is connected and ready to go. With a little practice, you’ll be printing like a pro in no time. If you have further questions or need more detailed instructions, don’t hesitate to seek out additional resources or ask a tech-savvy friend. Happy printing!

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