How to Add a Shading Color in Word: Step-by-Step Guide

Adding a shading color to your Word document can really make your text pop. It’s a simple way to highlight important information or just to add some flair to your document. Here’s a quick rundown: first, highlight the text you want to shade. Then, right-click and select ‘Font’. In the Font dialog box, click the ‘Shading’ tab, choose your color, and hit ‘OK’. That’s it! Now, let’s dive into the detailed steps.

Step by Step Tutorial on How to Add Shading Color in Word

Before we start, know that adding shading to text in Word is a breeze and can be done in a few simple steps. You’ll be able to make your documents more visually appealing in no time!

Step 1: Select the text you want to shade

Highlight the text by clicking and dragging your cursor over it.

When you select the text, make sure you only highlight the portion you want to shade. If you accidentally highlight too much, don’t worry – you can easily click away and start over.

Step 2: Access the Font dialog box

Right-click on the selected text and choose ‘Font’ from the context menu.

This step will open the Font dialog box where you can make various changes to your text, including adding shading.

Step 3: Click the ‘Shading’ tab

In the Font dialog box, find and click the ‘Shading’ tab.

The ‘Shading’ tab is usually located at the top of the Font dialog box. Once you click it, you’ll see a range of shading options.

Step 4: Choose your shading color

Select a color from the available options or create a custom color.

You can pick a color from the ‘Theme Colors’ or ‘Standard Colors’ section, or if you want something specific, click on ‘More Colors’ for an extensive palette.

Step 5: Apply the shading

Click ‘OK’ to apply the shading to the selected text.

After you hit ‘OK’, the shading color will be added to your text. If you don’t like how it looks, you can always go back and change it.

After completing these steps, your selected text will have a nice shading color behind it. This can make certain parts of your document stand out and is especially useful for headings or to draw attention to specific information.

Tips for Adding Shading Color in Word

  • Experiment with different shading colors to see what looks best with your document’s design.
  • Use shading sparingly to ensure it doesn’t overwhelm the page or make it difficult to read.
  • Remember that shading can also be applied to table cells or entire paragraphs, not just individual words or sentences.
  • If you’re printing the document, check how the shading color looks when printed, as it might differ from what you see on the screen.
  • Be aware that adding shading to text can make it less accessible for those with visual impairments, so consider this when designing your document.

Frequently Asked Questions

How do I remove shading from text in Word?

To remove shading, follow the same steps but select ‘No Color’ under the shading tab.

Can I add shading to text in Word Online?

Yes, you can add shading in Word Online, but the steps may differ slightly from the desktop version.

Is there a shortcut to add shading to text in Word?

There isn’t a direct shortcut, but you can create a custom Style with shading and apply it to text quickly.

Can I add a patterned shading instead of a solid color?

Yes, Word offers a variety of patterns for shading under the ‘Shading’ tab in the ‘Fill’ section.

Will the shading color look the same on all computers?

Shading color may vary depending on screen settings and printer configurations, so always check before finalizing.


  1. Select the text you want to shade.
  2. Right-click and choose ‘Font’.
  3. Click the ‘Shading’ tab.
  4. Choose your shading color.
  5. Click ‘OK’ to apply.


Adding a shading color in Word is a fantastic way to highlight text and make your document stand out. Whether you’re creating a report, a flyer, or any other type of document, a touch of color can make a world of difference. Remember to choose a color that complements your document’s design and maintains readability. With the easy steps outlined above, you’ll be adding creative flair to your documents in no time. Go on, give it a try, and see how a simple shading can elevate your Word documents to the next level!

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