Changing the background color of text in Microsoft Word is a simple process that can greatly enhance the visual appeal of your document. Whether you want to highlight important information or just add a splash of color, this guide will walk you through the steps to achieve your desired effect. In just a few clicks, you can transform plain text into eye-catching content.
Step by Step Tutorial on How to Change Background Color of Text in Word
Before we dive into the steps, it’s important to know that changing the background color of text in Word is different from changing the overall document’s background color. We’ll be focusing on how to highlight specific text with a background color of your choice.
Step 1: Open your Word document
Open the Word document where you want to change the background color of the text.
This step is self-explanatory, but make sure you have the document ready and open in Microsoft Word before proceeding to the next steps.
Step 2: Select the text
Highlight the text that you want to change the background color for by clicking and dragging your cursor over it.
It’s essential to select only the text you want to change, as any changes will apply to your selection.
Step 3: Navigate to the ‘Home’ tab
Click on the ‘Home’ tab located at the top of the Word window.
The ‘Home’ tab houses most of the text formatting options, including the background color feature.
Step 4: Click on the ‘Text Highlight Color’ button
In the ‘Font’ group of the ‘Home’ tab, look for the button that looks like a pen tip with a color swatch behind it. Click on this ‘Text Highlight Color’ button.
If you hover over the button, a tooltip will pop up indicating that it’s the ‘Text Highlight Color’ option.
Step 5: Choose your color
Select the color that you want for the text background from the drop-down menu that appears after clicking the ‘Text Highlight Color’ button.
You’ll see a palette of colors to choose from. If you don’t find the exact color you want, click on ‘More Colors…’ for additional options.
After completing these steps, your selected text will now have the new background color. This change will be visible immediately, and you can continue editing your document as needed.
Tips on Changing Background Color of Text in Word
- If you want to apply the same background color to multiple text selections throughout your document, you can use the ‘Format Painter’ tool found in the ‘Home’ tab.
- Remember that the background color is a form of highlighting, and it might not print the same way it displays on the screen, depending on your printer settings.
- To remove the background color from text, simply select the text, go to the ‘Text Highlight Color’ button, and choose ‘No Color.’
- You can also use keyboard shortcuts to speed up the process. After selecting the text, press ‘Ctrl + Alt + H’ to open the highlight color menu and use the arrow keys to choose your color.
- Ensure that the text color contrasts well with the background color you choose for readability and accessibility.
Frequently Asked Questions
What is the difference between text highlight color and text color in Word?
The text highlight color is the background color behind the selected text, while the text color is the color of the text itself.
Can I use custom colors for text background color in Word?
Yes, you can create custom colors by selecting ‘More Colors…’ after clicking the ‘Text Highlight Color’ button.
Will the background color I choose appear when I print the document?
The background color will usually print, but it can vary depending on your printer settings and capabilities. Always check your print preview before printing.
Can I apply a background color to a whole paragraph?
Yes, you just need to select the entire paragraph and then follow the steps to change the background color.
How do I remove the background color from the text?
To remove the background color, select the text, click the ‘Text Highlight Color’ button, and choose ‘No Color.’
Summary
- Open your Word document.
- Select the text.
- Navigate to the ‘Home’ tab.
- Click on the ‘Text Highlight Color’ button.
- Choose your color.
Conclusion
Changing the background color of text in Microsoft Word is a straightforward process that can significantly impact the presentation and emphasis of your document’s content. Whether you’re looking to draw attention to key points, organize information visually, or simply add a personal touch to your work, the ability to highlight text with color is an invaluable tool in your Word formatting arsenal. With the steps outlined in this article, you’ll be able to confidently customize your documents to suit your needs and style. Remember to consider contrast and readability when selecting colors, and don’t hesitate to experiment with different hues to find the perfect palette for your project. Keep this guide handy for the next time you need to change the background color of text in Word, and watch as your documents transform from basic to brilliant.
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.