How to Change Background Color in Word 2010: A Step-by-Step Guide

Changing the background color in Word 2010 is a quick and simple process. By navigating to the “Page Layout” tab and selecting “Page Color,” you can choose from a variety of colors to add a personalized touch to your document. Once you’ve made your selection, the background color of your document will immediately change, giving it a fresh look.

After changing the background color, your document will have a distinct appearance that can make it stand out. It’s an efficient way to emphasize certain documents or simply to give them a more personalized feel.


Are you tired of staring at the same white background in your Word 2010 documents? Maybe you’re creating a flyer, a newsletter, or simply want to add a splash of color to your work. Changing the background color in Word 2010 can transform the look of your document in just a few clicks. It’s a feature that’s often overlooked but can have a significant impact on the readability and overall aesthetic of your work.

Whether you’re a student looking to make your project pop, a business professional aiming to brand your documents, or just someone who loves a bit of color, this simple guide will walk you through the steps. Plus, it’s not just about appearance – a well-chosen background color can make your document easier on the eyes, especially if you’re presenting it on a screen. So, let’s dive into how to breathe new life into your documents with a dash of color.

Step by Step Tutorial: Changing Background Color in Word 2010

Before we get into the nitty-gritty, let’s understand what these steps will do. By following this tutorial, you’ll be able to change the background color of any Word 2010 document, which can be particularly useful for distinguishing different sections or for printing on colored paper.

Step 1: Open the “Page Layout” Tab

Start by opening the “Page Layout” tab in the ribbon at the top of the Word 2010 window.

This tab contains various options for adjusting the appearance and layout of your document’s pages.

Step 2: Click on “Page Color”

In the “Page Layout” tab, find and click on the “Page Color” button.

You’ll find this button in the “Page Background” group of commands, which is specifically dedicated to adjusting the visual aspects of your document’s pages.

Step 3: Choose Your Color

Select your desired color from the dropdown menu that appears after clicking “Page Color”.

Word 2010 offers a palette of standard colors, but if you can’t find what you’re looking for, you can also click “More Colors…” to find a specific shade or even create a custom one.


CustomizationChanging the background color allows for a greater level of personalization in your documents.
Visual ImpactA colored background can make your document more visually appealing and can help to emphasize certain sections.
ReadabilityFor some users, a colored background can reduce eye strain and increase the readability of the text.

Changing the background color of your Word document allows you to tailor it to your preferences or branding requirements. It’s a small change that can make a big difference in how your document is perceived.

A colored background can significantly enhance the visual impact of your document. It can help to draw attention to specific areas or make the entire document stand out, which is particularly useful for marketing materials or presentations.

Some users find that a colored background, especially one with a softer hue, can be easier on the eyes compared to the default white. This can be particularly beneficial for lengthy documents or when the document will be viewed on a screen for an extended period.


Printer Ink UsagePrinting documents with a colored background can consume a significant amount of printer ink.
Legibility ConcernsDepending on the color chosen, the text may become harder to read against the background.
ProfessionalismIn certain contexts, a colored background may be perceived as less professional than a standard white background.

Printing documents with a full-colored background may use more printer ink or toner than printing a standard white background, which can increase printing costs over time.

Choosing the wrong background color can negatively affect the legibility of the text. For example, a dark background with dark text or a very bright background with light text can make it difficult to read.

While a colored background can make documents more visually interesting, it’s important to consider the context in which the document will be used. In some professional or academic settings, a colored background may not be appropriate and could detract from the document’s credibility.

Additional Information

When changing the background color in Word 2010, keep in mind that the color you choose will appear on every page of the document. If you’re looking to color only a specific section or page, you’ll need to use a different approach, such as inserting a colored text box or shape. Additionally, remember that the background color you see on your screen may not exactly match what comes out of your printer due to differences in display and print technologies.

Always do a test print if color accuracy is critical. Furthermore, consider the readability of your text against the new background color. You may need to adjust the text color to ensure it stands out and is easy to read. Lastly, if you plan to share the document electronically, keep in mind that not all document viewers may display the background color, so it’s worth checking how your document looks in various apps.


  1. Open the “Page Layout” tab.
  2. Click on “Page Color”.
  3. Choose your desired color from the dropdown menu.

Frequently Asked Questions

Will the background color print exactly as it appears on my screen?

The background color may not print exactly as it appears on your screen due to differences between monitor and printer color profiles.

Can I apply a different background color to individual pages?

Word 2010 applies the background color to the entire document. To color individual pages, you’d need to use section breaks and apply the color to each section separately.

Does changing the background color affect text color?

Changing the background color does not automatically change the text color, but you may need to adjust it manually to ensure readability.

Can I use a custom color that’s not in the standard palette?

Yes, you can create a custom color by selecting “More Colors…” and using the color mixer or entering specific color values.

What should I consider when choosing a background color for accessibility?

Consider using high-contrast colors for text and background to ensure that readers with visual impairments can read the document easily.


Changing the background color in Word 2010 is a simple yet effective way to enhance the visual appeal of your documents. Whether you’re aiming to grab attention, reduce eye strain, or match your company’s branding, the right background color can significantly impact how your document is received. Just remember to consider the potential downsides, like increased ink usage and ensuring text readability.

With the power to customize at your fingertips, there’s no reason not to experiment with different hues and shades to find the perfect backdrop for your words. So go ahead, give your documents the color boost they deserve, and watch how a little change can make a big difference.

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