How to Crop a Picture in Publisher: A Step-by-Step Guide

Cropping a picture in Publisher is a snap! All you need to do is open the picture in Publisher, select the image, click on the “Picture Tools Format” tab, and then click the “Crop” button. Drag the handles to your desired crop size and apply your changes. Simple as that!

Step by Step Tutorial on How to Crop a Picture in Publisher

So, you’ve got this picture in Publisher, and you want to trim off some of the edges? No problem! In just a few quick steps, you’ll have that picture cropped just the way you like it.

Step 1: Open the picture in Publisher

First things first, you need to open your picture in Publisher.

Once you’ve got your document open in Publisher, find the picture you want to crop. If you haven’t inserted your image yet, go ahead and do that now.

Step 2: Select the image

Click on the image you want to crop.

Make sure you’ve clicked on the image itself and not something else in your document. You should see a border with little white squares, called handles, appear around the image when it’s selected.

Step 3: Click on the “Picture Tools Format” tab

Look for the “Picture Tools Format” tab at the top of Publisher.

The “Picture Tools Format” tab will only appear when you’ve got an image selected. If you don’t see it, click on your image again.

Step 4: Click the “Crop” button

Find and click the “Crop” button in the “Picture Tools Format” tab.

The Crop button is usually located in the “Size” group. It might look like two intersecting right angles, or a little square with a line through it.

Step 5: Drag the handles to your desired crop size

Use the handles to adjust the crop area.

Click and drag the handles in or out to show less or more of your picture. You can crop from the sides, corners, or the top and bottom.

Step 6: Apply your changes

Once you’re happy with the crop, click anywhere outside the picture to apply the changes.

And voilà! Your picture is now cropped. Take a step back and admire your handiwork.

After you’ve completed the action, your picture will be trimmed down to the size you’ve chosen. The parts you’ve cropped out will be gone, leaving you with a more focused and clean-looking image.

Tips for Cropping a Picture in Publisher

  • Make sure to save your original image before cropping, just in case you want to go back to it later.
  • Use the handles to crop symmetrically to maintain balance in your image.
  • If you need to crop to a specific size, use the “Size” group in the “Picture Tools Format” tab to set exact dimensions.
  • To get a more precise crop, zoom in on the image before adjusting the handles.
  • Don’t forget that cropping is permanent once you save and close the document, so double-check your work before finishing up.

Frequently Asked Questions

Can I undo a crop in Publisher?

Yes, you can undo a crop by clicking “Undo” or pressing “Ctrl + Z” on your keyboard.

What if I want to crop a picture to a specific shape in Publisher?

Publisher has a feature called “Crop to Shape” that allows you to crop images into different shapes like circles, stars, or arrows. Look for it in the “Picture Tools Format” tab.

Can I crop more than one picture at a time in Publisher?

Yes, you can select multiple images by holding down the “Ctrl” key and clicking on each image. Then, follow the same steps to crop them all at once.

What happens to the cropped-out parts of the image?

The cropped-out parts of the image are removed from the visible area of your picture, but they are still there in the background. If you need the cropped part back, you can click the “Crop” button again and adjust the handles outward.

Can I crop a picture into a non-rectangular shape?

Yes, by using the “Crop to Shape” feature, you can crop your picture into various non-rectangular shapes available in Publisher.


  1. Open the picture in Publisher.
  2. Select the image.
  3. Click on the “Picture Tools Format” tab.
  4. Click the “Crop” button.
  5. Drag the handles to your desired crop size.
  6. Apply your changes.


Cropping pictures in Publisher may seem like a small thing, but it can make a huge difference in the visual appeal of your documents. By following the simple steps outlined above, you can easily get rid of unwanted parts of an image, draw attention to the most important elements, and add a professional touch to your design. Remember to play around with different crop sizes and shapes to see what looks best, and don’t be afraid to experiment. Also, don’t forget to save your original image before cropping, just in case you need it later. Happy cropping, and may your Publisher documents always look sharp and stylish!

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