New documents that you create in Microsoft Word have a white background color by default. If you’re creating a document for school or work, then that’s likely the format that you need.
But some documents that you create in Microsoft Word are more effective with a different background color, so it would be helpful if you could change that.
Fortunately the background color is something that can be switched in Microsoft Word. Our guide below will show you how to change your background color in Word for Office 365.
How to Use a Different Background Color in Microsoft Word
The steps in this article were performed in the desktop version of the Microsoft Word for Office 365 application. If you’re a Google Docs user then you can learn how to set a background image in Google Docs as well.
Step 1: Open your document in Word.
Step 2: Select the Design tab at the top of the window.
Step 3: Click the Page Color button.
Step 4: Choose the desired page background color.
If you want to use a color other than the one that is shown, click the More Colors option at the bottom of the dropdown menu, then click the desired color from the color picker.
If you would like to remove the background color you can select the No Color option from that dropdown menu instead.
Note that Word will not print a background color by default. If you would like to include the background color when printing, then click the File tab at the top-left of the window, then select Options at the bottom of the left column to open the Word Options window.
Select the Display tab at the left side of the Word Options window, then scroll down and check the box to the left of Print background colors and images. Click the OK button when you’re done.
Printing the background color on a document can use a lot of ink, so it’s best to only print the background color when you are doing the final version of the document. Additionally, this setting is preserved after you enable it, meaning that future documents will print with background colors and images as well until you switch it back.
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Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop and more.